Rail Safety Summit 2024

Terms & Conditions

By completing the registration form, the data you have provided will be used to facilitate your entry to the event and may be processed by third parties to achieve this.  Your data is never given to these third parties and is processed solely for the purpose of facilitating your entry.

During your visit to our events, you may be scanned by one or more exhibitors.  By allowing your badge to be scanned by an exhibitor, you consent to us sharing your data with that exhibitor. 

For more information on how we handle your data, please see our Privacy Policy.



Payment for tickets can be made via credit card or invoice. All invoices must be paid prior to the event. No tickets will be released until this time.

What happens if I have to cancel?
Cancellations may be made by phone but must be confirmed in writing more than 14 days prior to the event. Cancellations are subject to a 25% administration charge.

We regret that cancellations received less than 14 days prior to the event are subject to 100% cancellation fee. No credits or refunds can be issued, the full event fee is payable.
However, a substitute delegate is welcome at no extra charge.

Non-attendance does not constitute cancellation and does not affect your obligation to pay.

What happens if the event is postponed or cancelled?
In the event that we postpone or cancel an event, delegate payments at the date of cancellation / postponement can either be credited to a future event, organised by Rail-media, or refunded. If the delegate is unable to attend the rescheduled event, the delegate can send a substitute delegate, free of charge, or will receive a credit representing payments made towards a future event organised by Rail-Media.

Can I substitute a delegate?
Yes, substitution of a delegate is free of charge.

Will my contact details be shared with third parties?
No. Rail-Media does not give out your contact details to third parties. From time to time you may receive information in relevant or related areas from on or our divisions.

Rail Media and RailStaff Publications Limited is not responsible for any loss or damage as a result of a substitution, alteration, cancellation, or postponement of an event. Rail Media and RailStaff Publications Limited shall assume no liability whatsoever if this event is altered, rescheduled, postponed or cancelled due to a fortuitous event, unforeseen occurence or any other event that renders performance of this conference inadvisable, illegal, impractical or impossible. For purposes of this clause, a fortuitous event shall include, but shall not be limited to: an Act of God; governmental restrictions and / or regulations; war of apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance and / or riots; curtailment, suspension, and / or restriction on transportation facilities / means of transportation; or any other emergency.




RailStaff Publications Limited, Whose principle place of business is at Rail Media House, Samson Road, Coalvill, Leicestershire, LE67 2FP, United Kingdom


The Sponsor


A.    RailStaff Publications Limited specialises in the production of publications, websites, events and conferences for the global rail industry.

B.    Sponsor wishes to provide support for a particular event in return for which RailStaff Publications Limited will provide sponsor with a range of marketing opportunities and other services.


RailStaff Publications Limited and Sponsor agree as follows:

1.     Definitions

1.1    In this agreement

“Affiliate” means a company from time to time Controlling, Controlled by or under common Control with the relevant party to this agreement.

“Control” means the ultimate power to determine the direction of the management policies of such party, either directly or indirectly and whether through the ownership of voting securities, by contract or otherwise.

“Effective Date” means the date on which this agreement is executed by the parties.

“Intellectual Property Rights” means patents, trade marks, service marks, trade and service names, copyrights, database rights and design rights (whether or not any of them are registered and including applications for registration of any of them), rights in know-how, moral rights, trade secrets and rights of confidence; all rights or forms of protection of a similar nature or having similar or equivalent effect to any of them which may subsist anywhere in the world at the date of this Agreement or in the future.

1.2    In this agreement:

(a) references to clauses and schedules are references to clauses in or schedules to this document unless the context otherwise requires;

(b) headings shall be ignored in construing this agreement

(c) references to the words “includes”, or “including” shall be construed without limitation to the generality of the proceeding words.

(d) references to 'persons' includes natural persons, firms, partnerships, companies, corporations, associations, organisations, governments, states, foundations and trusts (in each case whether or not having separate legal personality);

(e) use of the singular includes the plural and vice versa; and

(f) use of any gender includes the other genders

2. Appointment of Sponsor

RailStaff Publications Limited will appoint the named sponsor of the specified report or reports as agreed in writing.

3. Provision of Services

RailStaff Publications Limited will provide sponsor with the services in connection with the event as set out in the event Media Pack.

4. Event Date

4.1 RailStaff Publications Limited will use all reasonable endeavors to ensure the event is put on as published.

5. Charges

5.1 Sponsor shall pay to RailStaff Publications Limited the charges set out in Schedule 5 and pay any VAT properly levied on those charges.

5.2 Sponsor will pay all invoices for the charges within thirty days or their receipt.

5.3 Interest will be charged on sums overdue before and after judgement at the rate of 2% over the base rate of Barclays Bank Plc applicable at the relevant time calculated on a daily basis from the date payment was due until the payment is received and the interest will be compounded monthly.

5.4 Upon agreeing to sponsoring an event in writing, Sponsor understands and agrees to the sponsorship proposal that is outlined, and agrees to pay the sum stated in writing to RailStaff Publications Limited in consideration of services rendered. This payment is to be received 30 days after invoicing.

6. Term and Termination

6.1 The agreement will start on the given date specified in writing and will continue until each party has discharged its obligations under the agreement unless terminated by either party in accordance with clause 6.2.

6.2 Either party may terminate the Agreement with immediate effect by giving written notice to the other:

6.3 (a) if the other has committed a material breach of the Agreement and has failed to remedy of cure that breach within thirty (30) days of receiving written notice requiring rectification of the breach from the party not in the breach; or

(b) if the other ceases or disposes of its business, or threatens to do so or if, the other being a partnership, an application is made for its dissolution or it is                     dissolved or if the other, being a company, partnership or individual, begins, is party to, consents to, or is otherwise subject to, proceedings under the law relating to bankruptcy, distress, receivership, insolvency or the relief of creditors or enters into arrangements benefiting its creditors.

6.3 Termination of the Agreement shall not affect the accrued rights or liabilities of the parties arising out of the Agreement as at the date of the termination and all provisions which are expressed to survive this Agreement or by which by implication do so shall remain in force and effect.

7. Warranties, disclaimers and limitations of liability

Each of RailStaff Publications Limited and the Sponsor warrant that:

(a) it has the right, power and authority to enter into and all rights necessary to perform its obligations under the agreement; and

(b) it will comply with all laws and other governmental, statutory, regulatory and other requirements which may from time to time be applicable, including but not limited to any such laws or requirements relating to the acquisition, storage, use and dissemination of personal subject data

7.2 Except as set out in the Agreement, all representations, warranties, terms and conditions, oral or written, express or implied by (i) statute, (ii) common law or (iii) otherwise, are excluded.

7.3 The liability provisions in the Agreement do not apply to (I) death or personal injury resulting from negligence, (ii) breach of the obligations arising from section 12 of the Sale of Goods Act 1979 or (iii) fraud or deceit in relation to which no restriction or constraint applies to RailStaff Publications Limited or Sponsor.

7.4 RailStaff Publications Limited will not be liable in contract or tort or otherwise for (i) loss of profits, business or anticipated savings, or losses from wasted management time, whether such losses are direct or indirect; or (ii) any indirect losses including but not limited to the indirect losses described in 7.4 (I) above, however such direct or indirect losses may arise may arise and even if Sponsor has been advised of the possibility of such direct or indirect losses.

7.5 The aggregate amount of RailStaff Publications Limited liability which may arise out of or in connection with the Agreement, whether in contract or in tort or otherwise, will be in respect of all incidents or series of incidents occurring in any one Contract year, be limited to the charges paid by Sponsor.

8. Intellectual property

8.1 Sponsor Acknowledges that all Intellectual Property Rights in the materials supplied by RailStaff Publications Limited and other business participants in the event are the property of RailStaff Publications Limited or such participants or their respective licensors.

8.2 RailStaff Publications Limited and Sponsor agree that either party may make accurate informational references to the other parties trademarks, service marks, and trade names in connection with the performance of this Agreement, including without limitation, references in promotional materials, notices and advertisements for the report, subject for the following:

8.3 (a) RailStaff Publications Limited and Sponsor acknowledge that nothing contained herein shall give either party any interest in any trade name, trademark or service mark owned by the other party;

(b) RailStaff Publications Limited and Sponsor shall promptly cease any use of any trade name, trademark or service mark owned by the other party upon  termination of this Agreement for any cause; and

(c) In the event that either party makes references to the other party's trade name, trademark or service mark that are inaccurate or otherwise incorrect, then the owner may notify the other party of the necessary correction(s) and the party receiving such notice shall implement such corrections as soon as reasonably practicable.

9. General

9.1 Sponsor may not assign any of its rights or obligations under the Agreement without the prior written consent of RailStaff Publications Limited. A merger, consolidation, or sale of all the assets, business or securities, of Sponsor shall be deemed to be an assignment of the agreement by operation of law.

9.2 The sponsors written confirmation constitutes a non-cancelable, binding contract with RailStaff Publications Limited. This agreement will be construed in accordance with and governed by the law of England and Wales and the parties submit to the exclusive jurisdiction of the Courts of England and Wales.